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Planning of an Exhibition
Exhibition preparations
We are drawing up an individual booth concept according to:
- Your coorperate Identity
- Your our individual marketing and communication strategy
- Your exhibition (sale, communication, image inforcement)
- Your set budget
We assist you through:
- Our know-how in booth design
- Our technical and logic knowledge in the finacial ability
We handle:
- choice and reservation for the booth fitting your wishes and imaginations
- complete handling of the scheduled tasks such as the registration form for the organizing of the booth location, water, electricity and telephone installation as well as the cleaning and security supervision of the booth.
- Working out of first sketches
- Manufacturing of the final booth sketchas as a 3-D model.
- Organaizing of cabels and graphic plans.
- Getting hold of multimedia systems (video, largepicture monitors, light projectors, stereo systems lasershow systems a.m.)
- Support with the planning and choosing of the needed equipment as well as coordinating the suppliers.
Execution
Organizing and constant personal control of the building of the booth through a member of the agency.
- Installing the booth graphics
- Organizing plants and flowers to make the booth more creative.
- Organizing and monitoring the installation of the multimedia systems
- Installing the I.T.- system through a partner organisation.
- Monitoring the demolition of the booth.
There will be personnal supervision through a member of the agency during the complete tradeshow.
Organisation and conception of fair acompanying events and frame programs such as:
- Booth festivals
- VIP services
- Drawings etc.
- Product presentation
- Artistic events
Organizing of video and photo surveillance, monitoring and security for the booth.
Envorcement of press work on the fair through our press devision:
- Contact to the business and trade press
- Contact to TV stations and services
- Coordinating interview meetings
- Organisation of press conferences
- Taking care of the press pigean holes
- Supervision during the fair through a member of the press section
Important activities before and after the fair
Fair preperations
- Teaching and introcing the fair staff - Organizing the promotors
- Working out of the fair document for internal use
- Helping with the arrangement of the fair staff
- Organizing the transport of the products from the exhibition to the exhibition through responsible contract partners of the agency
- Settlement of insurances Reservations and bookings of accomodation during the fair, supervision as well as the organizing the arrival and departure with bus, car, train, plane and train.
- Investigation of the configuration requirement for your IT system management
- Getting hold of a catering company for the booth during the fair
- Arranging of talk - fair shows (including the choice and booking of artists)
Fair execution:
- Evaluation of visitor questionnaires and statistic fair data
Advertising and communication measurements:
- Advertising space on and around the exhibition grounds
- Advertising space on train stations, airports
- Advertising spaces on taxi, bus and tram
- Newspaper/magazine advertisment
- Radio adverts
- Creation of your fair invitation
- Creation of image and/or product brochures
- Creation of information leaflets such as way guides, products and under exhibitors
- Poster creation
- Choosing and creation of advertisment presents
- Creation of incentive steps in order for fair staff motivation
Press work (through our press section)
- Making press information available
- Putting together the prees folders
- Organisation of pressconferences
- Arrangement of interviews
- Creation of press invation cards
- Booking of the press boxes
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